Relocation whether household relocation or corporate relocation is a difficult task that makes people really anxious. Relocating a simple house is tiring and upsetting job in itself even though the entire family carries out the relocation task together. So imagine how difficult it is to relocate an entire office wherein innumerable aspects like time, safety, shifting invaluable confidential official documents etc. are involved. The trouble implicated in an office move or corporate relocation is unmatched and incomparable as compared to any other job. But then there is nothing impossible if done in a proper way, following a proper order and if carried out systematically.
A solid fool-proof action plan is a key to successful corporate relocation. A comprehensive relocation checklist should track that action plan. A relocation checklist will also provide extra responsibility and is going to minimize the complication and confusion. Maintaining a relocation checklist will keep you away of making any possible mistakes. A relocation checklist should have a definite flow of action organizing the entire corporate relocation process into several steps and maintaining every important point of progress in proper union with the rest. Inside every phase, various activities are clearly defined. Often relocation is done in a pre-defined order but it does not always follow a rigid schedule. Rather, the checklist is like a framework that can be modified if required. Details however differ depending upon the kind of business that is being relocated. However, there are several items consistent with almost every move, including the following:
• Office and cube locations
Definition of required outlets in every employee location
• Ordering new equipment
• Configuring and installing new equipment
• Packing equipment that will be relocated
• Moving the equipment that is to be relocated
• Configuring central network and phone technologies
• Installing and configuring the relocated equipment
• Testing connectivity
• Developing and coordinating user startup directions in the new location
• Deciding on a date to have all unnecessary files and old materials thrown out so as to cut down on the clutter that enters the new office space.
• Ensuring that business isn’t responsible for paying utilities no longer needed. Appropriate cutoffs for the old building and hookups for the new location should be made ahead of time.
• Making arrangements for help with the move is essential. Starting early in recruiting, hiring, or assigning responsibilities for packing, cleaning, and unpacking will makes things much easier in the long run.
Definition of required outlets in every employee location
• Ordering new equipment
• Configuring and installing new equipment
• Packing equipment that will be relocated
• Moving the equipment that is to be relocated
• Configuring central network and phone technologies
• Installing and configuring the relocated equipment
• Testing connectivity
• Developing and coordinating user startup directions in the new location
• Deciding on a date to have all unnecessary files and old materials thrown out so as to cut down on the clutter that enters the new office space.
• Ensuring that business isn’t responsible for paying utilities no longer needed. Appropriate cutoffs for the old building and hookups for the new location should be made ahead of time.
• Making arrangements for help with the move is essential. Starting early in recruiting, hiring, or assigning responsibilities for packing, cleaning, and unpacking will makes things much easier in the long run.
A relocation checklist should also look after the employees. During business relocation, the brief transition may disrupt the usual routine of employee family life. It is important to explain what is expected of them and that they may have to make extra arrangements at home to accommodate their family needs at the same time. Also, it is vital that you set a time frame to your relocation process and avoid any sort of delays as there are so many interrelated steps to a move that any one delay can influence many other aspects. After making a business relocation checklist that suits the personal needs of a company, it is a good idea to hold a group meeting to present the agenda. Make sure to discuss all with your employees. You never know they come up with some of the important aspects of business relocation that could save an incredible amount of time, energy, and money. So, corporate relocation is much more than moving from one place to another – you just can't snap your fingers and have everything magically fall into place. But with right planning you can ensure a hassle-free, smooth relocation!
